Paid time off (PTO) Benefit Program
Instruction for Time Cards
Time cards have been revised so that staff can accurately track usage of time not worked. The revised time cards are to be used by those in the PTO Program as well as those covered by standard Vacation/Sick Leave policies and contracts. In order to evaluate the effectiveness of the PTO Program, it is necessary to track the usage of PTO for personal reasons or for illness related reasons. Although there is one PTO bank, for tracking purposes, we are calling time used for illness, PTOS (Paid Time Off-Sick) and time used for personal reasons, PTOP (Paid Time Off-Personal). All time cards include instructions for completion.
For Non-Exempt Employees (Blue Time Card), the revision is in the “To Pay for Hours Not Worked” section. The boxes now include an area to record Vacation (VAC), Sick Leave (SKL), Paid Time Off – Personal (PTOP), Paid Time Off – Sick Leave (PTOS), Extended Sick Leave (ESL), Holiday (HOL), Other, and CTO Taken.
For Exempt Employees (Pink Time Card), the revision includes two rows. The top row will be for employees in the PTO Program to record their time. The time will be recorded as PTOP, PTOS, ESL, Holiday, Administrative Leave, Leave without Pay, and Miscellaneous.
For Exempt Employees (Yellow Time Card), the revision includes the distinction between PTO used for sick purposes and PTO used for personal reasons. The time will be recorded as PTOP, PTOS, ESL, Holiday, Administrative Leave, Leave without Pay, and Miscellaneous.
Questions may be directed to Human Resources or to the Payroll Office.